Food & Beverage Application

Food and non-alcoholic beverage vendors can apply here to participate in the 2018 Springfield Jazz & Roots Festival. The booth/vendor fee is $300, plus $30 for hand lettered sign. If you have an applicable sign from a previous year, you do not need to pay the extra $30.

If your initial application is approved, we will send you a vendor agreement which must be signed and returned by mail along with the following items (no later than July 21st):

  1. $300 booth fee
  2. List of Menu items and pricing
  3. Signed copy vendor agreement
  4. Certificate of Insurance
  5. Board of Health Temporary Food Service Application and fee
  6. Fire Department permit for propane and fee (if applicable)

Art Market Application

Artisans and craft vendors are invited to show their wares as part of the Springfield Jazz & Roots Art Market, which is inspired by the New Orleans Art Market on Frenchman Street (if you’ve never been, you should go!). Space is limited and vendors will be selected based on the excellence and creativity of their work.

  • The booth fee is $40 (you will be billed upon approval of your application)
  • The booth size is 10’ x 10’ (if you need additional space, you will be charged for a second booth)
  • Vendors must supply their own 10′ x 10′ pop-up tent, chairs, display cases, etc.
  • TENTS MUST HAVE A PERMANENTLY AFFIXED LABEL stating that the tent is FIRE RESISTANT
  • Street lamps will provide light in the evening, however, vendors may bring battery powered lamps to supplement lighting
  • THERE IS NO ELECTRICITY AVAILABLE and GENERATORS ARE NOT PERMITTED
  • Load in begins at 7:00 a.m. on Saturday morning and all booth spaces must be completely set up by 10:00 AM.
  • Vehicles can only drive up to the booth location prior to 10AM and after 10:o0PM
  • Goods and materials will have to be hand carried to the booth at all other times
  • Vendors must check-in at the vendor sign-up table upon arrival, where they will receive a wrist band and vendor pass
  • Parking will be $5 for the entire day at either the 91 South Garage or the Civic Center garage, both are located 1.5 blocks from Court Square the festival site (see map)

Nonprofit Booth Application

Nonprofit organizations are invited to setup booths and/or tables to share information with the public about the work that do in the community.

  1. The booth fee is $50 (you will be billed upon approval of your application)
  2. The booth size is 10’ x 10’ (if you need additional space, you will be charged for a second booth)
  3. Each organization must supply their own 10′ x 10′ pop-up tent, chairs, etc.
  4. TENTS MUST HAVE A PERMANENTLY AFFIXED LABEL stating that the tent is FIRE RESISTANT
  5. Street lamps will provide light in the evening, however, vendors may bring battery powered lamps to supplement lighting
  6. THERE IS NO ELECTRICITY AVAILABLE and GENERATORS ARE NOT PERMITTED
  7. Organizations must check-in at the vendor sign-up table upon arrival, where they will receive a wrist band and vendor pass
  8. Parking will be $5 for the entire day at either the 91 South Garage or the Civic Center garage, both are located 1.5 blocks from Court Square the festival site (see map)